At the KFCSA AGM in June the members voted in favour of having representatives of the various Travel and Supporters’ Groups more involved with the Committee of KFCSA.
The Committee feel that this requires changes in the Constitution and, also, are aware of fans’ on-going frustration and disappointment at the way in which Kilmarnock Football Club is being run with former Chairman Michael Johnston continuing on the Board and being seen as a divisive figure.
The KFCSA Committee have now a produced a new and up dated Constitution for consideration and approval by members at a Special General Meeting on 26th November 2016
(Start time announced soon).
It is hoped that as many members as possible will attend the SGM on 26th November at the Crown Inn High Glencairn Street Kilmarnock when a two-thirds majority will be required to approve the new Constitution which will then assist KFCSA in dealing with the issues facing the Supporters of Kilmarnock FC at this time.
Proposed Constitution
(Amended June 2016)
1. NAME
The name of the association shall be THE
KILMARNOCK FOOTBALL CLUB SUPPORTERS ASSOCIATION, hereafter referred to as the
Association.
2. OBJECTS
The objects of the Association are to:-
a) To promote, maintain and increase
the support of Kilmarnock Football Club.
b) To promote and communicate
the views of Association members to Kilmarnock Football Club and vice versa.
c) To encourage, establish and
maintain lines of communication between the Association and its affiliated
organisations and to build lasting links between the Club, the players and
its’ Supporters.
d) To organise social events, activities and fundraising
to further the aims of the Association. This will enable the Association to
make donations to the affiliated Travel Clubs and Kilmarnock Football
Club for specific defined activities or projects.
e) To encourage travel to
away matches by members, providing information and support where available to
enable participation
f)
To create and strengthen
links with other football club’s supporters groups, in part via KFCSA
affiliation to the Scottish Supporters Network.g)
To take such actions which, in the opinion
of the Association members, may be required to protect the interests of the
supporters of Kilmarnock Football Club.
3.
RELATIONSHIP WITH
KILMARNOCK FOOTBALL CLUB
a)
The Association is administratively and
financially independent of the football club.
b) The
Committee will represent the views of the membership by means of meetings with
members of Kilmarnock Football Club board and will report the results of those
meetings to the members.
4. PROHIBITIONS
The Association shall not discuss or encourage any political or religious
affiliations.
5.
MEMBERSHIP
a) Membership will be
open to all registered Kilmarnock Football Club Supporters Travel Clubs, and
individual Supporters.
b)
All members are subject to the Constitution of The
Association and any other rules and / or byelaws as shall be formulated and
adopted from time to time by The Association.
c) The Committee shall have
the power to reprimand, suspend, or expel any member who infringes the
Constitution and/or appropriate standards of conduct. Before any such action,
the member concerned shall be given the right to explain his or her conduct to
the Committee. A suspended member shall forfeit all rights of membership during
suspension. No expelled or suspended member will be entitled to the return of
any part of his or her membership fee.
6. SUBSCRIPTIONS
a) Annual subscription fees shall be
decided at the Annual General meeting.
b) Supporter’s Clubs
annual subscriptions must be paid by 31st July each year. Members who have
failed to pay their annual subscription by this time will have all voting
rights and any benefits of Association membership suspended until payment is
made.
7. FINANCE
a)
The Association shall not be
conducted for profit
b)
The Association shall, at all
times, ensure that proper books of account are kept of all transactions
connected with the activities of the Association and shall have a bank account
and all monies received by the Association shall be paid into such account.
c)
All accounts (except petty
cash accounts) shall be paid by cheque or by bank transfer and shall bear two
signatures, one of whom shall be the Finance Officer or the Treasurer, and the
other shall be another member of the Executive Committee.
d)
Accounts of the Association shall
be prepared annually
e)
The Financial year to run from 1 June until 31 May
each year
f)
No money or property of, or
any gain arising from the carrying on of activities of, the Association shall be applied otherwise than in
accordance with the rules of the Association.
g)
In the event of the winding
up of the Association, all its assets, monies and other securities shall be
disposed of as the members deem to be beneficial to Kilmarnock Football Club
and its supporters.
8.
OFFICE BEARERS /
EXECUTIVE COMMITTEE
The Office Bearers (Executive) shall be The Chairperson, Vice
Chairperson, Secretary, Treasurer,
Registrar / Website Editor and Minute Secretary. Office bearers shall be
elected for a two year period.
For the purposes of continuity, elections shall be alternated annually for
Chairperson, Secretary and
Website Editor, thereafter Vice Chairperson, Treasurer and Minute
Secretary.
9. GENERAL COMMITTEE
a) The affairs of the Association shall
be under the management of the Office Bearers and Committee
Members.
b) Committee members
shall include one nominated representative from each affiliated Travel Club,
one nominated representative from the Kilmarnock Supporters Society (Killie
Trust), the Supporters Liaison Officer of Kilmarnock Football Club if required by
statute or football authority regulations, and also up to six independent individual
supporters.
c) Nominated members and
individual supporters will be elected for a period of one year.
d) Nominations from both Independent individual supporters and for representatives of
each Travel Club to serve on the General Committee must be made in
writing to the Secretary by a Proposer and Seconder, and with the nominee’s
written acceptance, at least 10 days prior to the Annual General Meeting. Where
the number of nominations exceed the number of vacancies, a ballot will be
conducted by the Secretary at the AGM. Where the number of nominations are
equal or less than the number of vacancies, the Nominees will be put to the meeting
for ratification. All Members are eligible for nomination.
e) The Committee have the power to accept resignations and fill vacancies
that occur during the year until ratified at the AGM.
f) Seven days notification must be given to the membership before a new
committee member can be co-opted. This is to allow the membership the
opportunity to put themselves forward should they wish, if there is more than
one candidate, the committee will vote
g) Any Officer of the General Committee who fails to attend three consecutive
meetings without reasonable reason, shall be deemed to have resigned from
the Committee
h) The Committee shall
appoint conveners to organise functions, such conveners being responsible for
collecting all monies and paying all accounts and shall submit a balance sheet
to Committee within one month from the date of each function
i) No member of the
Committee shall make profitable gain from any monies received on behalf of the
Association
j) The Committee shall
meet once a month or at intervals considered necessary and agreed by the
Committee
k) The quorum shall be one
quarter of the compliment of the Association Committee.
l) Open meetings for
all members will be held on a 5 – 6 week cycle, or as deemed appropriate by the
Committee
m) Detailed minutes shall be taken at each Committee meeting, and approved
at the next Committee meeting. A copy must be posted in the Association website.
10. CHAIRPERSON
The Chairperson shall preside at all meetings, including Committee Meetings.
They shall have a deliberate vote and a casting vote in all decisions. In their
absence the chair shall be filled by the Vice Chairperson, or, failing them, a
member appointed by the Committee.
11. SECRETARY
The secretary will issue all notices calling meetings of the Association and
Committee, and in general attend to all correspondence. MINUTE SECRETARY. The
Minute secretary will keep records of meetings and engross them into the Minute
Book. They will post copies of Minutes to all Member Clubs/Group Secretaries in
rotation with meetings.
12. TREASURER
The treasurer shall keep correct amounts of their intromission with The
Association funds. They shall keep a bank account in the name of the
Association, to be operated by any two from The Chairperson, Vice Chairperson,
Secretary and Treasurer. They shall submit a monthly statement to the Committee
and at the end of the financial year shall close their books and prepare an
abstract statement of receipts and expenditure to be presented to the AGM. When
it is deemed appropriate statements will be audited by an appropriate
independent individual.
13. REGISTRAR/ WEB EDITOR
The Registrar will be take responsibility for editing and maintaining the
Association website and maintaining a data base of all registered Association
Members. They will also take ownership of the public promotion of the
Association and its activities.
14. AGM
An AGM will be held during the second or third week of June each year or as adjusted by the Committee, to transact
the following business
a) To receive
and if approved, adopt an annual report of the Supporters Club’s activities of
the previous year;
b) To receive
and if approved, adopt the income and expenditure accounts and the balance of
the Association;
c) To appoint
or sanction the appointment of the committee of the Association
d) To deal with any other special matter which the committee may desire and all other
competent business transacted
e) All individuals will
be eligible to vote. One vote per member.
f) Notices of the Annual General Meeting shall be notified to members via
the Association website, not less than 14 days prior to the meeting.
Copies of the Agenda and Audited Accounts shall be available at the
meeting, and to any Member of the Association on request to the Secretary.
g) Proposed changes to the Constitution will only be made at Annual General
or Extraordinary Meetings, and must be notified in writing to the Secretary at
least ten days prior to the Meeting. Any changes proposed by the Executive or
General Committee must be notified in writing to members
h) The following business agenda shall be conducted at the Annual General
Meeting of the Association
-
Minutes of the previous
meeting and matters arising.
-
The presentation of an Annual
Report outlining the activities of the Association during the preceding
financial year
-
The presentation, and if
accepted, the adoption of the Association accounts for the previous financial
year, ended on 31st May prior to the date of the meeting, such accounts having
previously been checked and approved by the Association’s Treasurer
-
The election of the appropriate
Officers Bearers of the Association
-
Membership subscriptions
-
Such other business as may
have been communicated to the General Secretary, in writing, at least 14 days
prior to the date of the meeting.
-
The order of business will be
determined by the Executive Committee.
15.
EGM
a) On receipt of a written request
from the General Committee or from at least twenty Members,
the
Secretary shall convene an Extraordinary Meeting.
b) The request must indicate the business to be dealt with at the meeting.
c) Notification of the date of the meeting will
be displayed on the Association website to all
members at least fourteen days prior to
the Meeting.
d) Each
Member of the Association shall be entitled to a single vote on each issue at
an
Extraordinary
Meeting.
e) A
minimum of 20 members must be in attendance at a meeting, in order for voting
to take
place.
16. COMPLAINTS
All complaints must be made to the Secretary in writing and differences between
members shall be referred to the Committee who shall have the power to deal
with any complaint as they deem fit.
17. SUSPENSION AND EXPULSION
The committee shall have the power on a majority vote to suspend or expel any
member whose conduct is not in keeping with the best interests of the
Association. In the event of a member being suspended for any reason, such
suspension will take effect as and from the date of such incident, which will
be considered as soon as possible by the Committee. The member will be notified
of the decision and allowed 14 days in which to appeal.
18. ALTERATIONS.
No major alterations shall be made in the constitution except by a majority of
two thirds of voting at the AGM or at a special general meeting called for that
purpose, prior notice having been given of proposed alterations.
19. DISSOLUTION
The Association shall not be dissolved except with the consent of two thirds
voting at a meeting called for that purpose.
ASSOCIATION RULES APPENDED.
1. Each Member
Supporters Club shall be encouraged to provide a complete list of Members at
the beginning of each season (when registering). Individual Supporters Club
Members will subsequently be regarded as Association Members.
2. The Association
will uphold any registered Supporters Clubs rules. (i.e any member barred from
a Registered Supporters Club will be barred from the Association.
3. Any dispute
concerning registered Supporters Clubs, that cannot be resolved at local level
should be forwarded to the Association Committee and will be resolved at that
level. Any subsequent Committee decisions will be considered final.
4. Member
organizations agree to attend a minimum of three (3) open supporters meetings
throughout the season in order to maintain their membership, voting rights and
benefits within the association.
